Frequently Asked Questions

About Stagely

What is Stagely?

Stagely is an app for organising theatre productions.

It brings together your schedule, rehearsal calls, people, roles, availability, attendance, announcements, and resources so that important information is easier to manage and easier to find.

Who is Stagely for?

Stagely is being built first for community theatre companies, youth theatre groups, schools, and other organisations producing live performance.

It is intended for the directors, producers, stage managers, teachers, committee members, cast, crew, and volunteers who keep those productions moving.

Is Stagely only for theatre?

It’s theatre-first, on purpose. Theatre has a specific coordination problem — lots of people, shifting schedules, rehearsals, roles, calls, attendance — and Stagely is shaped around exactly that.

That said, other performing arts groups are more than welcome and we hope they will find it useful — just keep in mind that some parts of the app will feel distinctly theatrical.

Is Stagely available now?

It’s in early, invitation-only beta. For now, we are working with a small number of theatre groups before making it more widely available.

If you’d like to be one of them, please get in touch with us.

What does “early beta” actually mean for me?

It means you’re getting in before the polish. The essentials work, but you’ll hit rough edges, and some features are still on the way. In return, you pay less, you have our full attention, and the things you tell us genuinely shape what gets built next. If you’d rather wait for a finished product, that’s completely fair — come back a little later.

Accounts and productions

How do people join a show?

By invitation from a director, stage manager, or organiser. Stagely is invite-only, so it stays private to your production. The invitation process is still being refined during the beta release, so we will help participating groups get everyone set up.

Do I need a separate account for every show?

No — your Stagely account belongs to you. When you accept an invitation to another production, that production will appear on your existing account. This applies whether the new show belongs to the same theatre company or a different one.

Can someone be part of a production without using the app?

Yes! Not everyone wants another app, and that’s fine. An organiser can include someone in the cast or crew without requiring that person to create an account. They can still be placed in the roster, assigned a role, included in rehearsal calls, and recorded in attendance.

The Noticeboard

What is the Stagely Noticeboard?

It’s a view-only web page showing a single show’s schedule and announcements. Someone opens it in a browser, enters the eight-character code your production gives them, and sees what’s on. It’s designed for the people around a production — parents, teachers, helpers, family — who need the dates but don’t need an account.

It’s also completely optional — you can choose to enable it or not when you set up your show.

No — the Noticeboard opens in a normal web browser. Parents, teachers, helpers, and family members only need the web address and the code supplied by the production team.

Is the Noticeboard public?

The Noticeboard doesn’t appear as a publicly browsable list of productions, but anyone who has a show’s code can open it.

For this reason, the Noticeboard displays deliberately limited information. For example, it does not display the full cast and crew list, contact details, or attendance records. It does display selected schedule information and announcements, which may include dates, times, locations, roles, or names written into an announcement.

You can also choose whether an announcement is shared to the Noticeboard, or whether it’s only visible to signed-in users within the Stagely app.

Where does the code come from?

Stagely generates it automatically and the production team shares it. It’s tied to one show, and you can pass it on however suits your company.

Will my child’s name appear publicly on the Noticeboard?

Not from the schedule or the roster. The Noticeboard never gets handed your cast list — therefore it won’t display any names, contact details, attendance records, or roles. It knows the dates, the places, and the name of the show, and thats’s about it.

What it does publish is anything you type yourself: announcements and the “Agenda & Notes” on a rehearsal are both published word-for-word, so something like “Ella still needs her tap shoes” appears exactly as written. Treat these like a notice pinned up in the rehearsal hall.

Can someone on the Noticeboard comment, reply, or change anything?

No. It’s strictly read-only — no reactions, no comments, no messages, no editing. There’s nothing to post, which means there’s nothing for your production team to moderate.

What should we do if the Noticeboard code is shared too widely?

Contact us so we can help. We’re still working on access controls during our beta testing phase, but we’ll be able to set up a new code for you.

Features & limitations

Can Stagely track attendance and availability?

Yes! Currently, anyone in the show can mark themselves as “attending” or “can’t make it” to a rehearsal or call, with the ability to record a reason why they’ll be absent. We’re working on expanding this functionality so that the production team can also record who’s there and who’s not.

Can Stagely replace Google Drive or Dropbox?

It can, but it doesn’t have to. Stagely is not so much a replacement to these systems as it is an extension to their functionality. You can upload files and resources directly to Stagely (with a 10 GB storage quota per show), or you can use your existing file storage service while adding extra contextual information — for example, notes to a particular cast member don’t sit elegantly alongside a video or document that’s uploaded to Google Drive, which is exactly where Stagely can help. We’re still in the early development phase for this functionality, so we hope to expand it more as the app grows.

Can we use Stagely to replace our group chat?

It can (and should!) replace the part of the group chat that is used to store and share important production information. Schedules, rehearsal details, announcements, and resources are easier to find when they’ve got a proper home.

However, Stagely isn’t designed as a social networking application or general group messaging app, so your company may still want to keep a separate chat channel for informal conversation.

Which devices does Stagely run on?

Stagely runs on iOS 16 and later, and Android 7.0 and later. This represents about 90% of devices currently in use.

The Stagely Noticeboard, meanwhile, should run on anything with a modern web browser.

What does Stagely cost?

Pricing isn’t switched on yet during our beta period.

We want to understand how different theatre companies use Stagely before settling on paid plans. Any future pricing will be explained clearly before it applies. However, there will be an always-free option, and paid tiers will offer flexible billing arrangements (such as per-production or annual pricing).

Who are the people behind Stagely?

Stagely is made by Error 24 — a small software studio based in Warrnambool, Victoria.

The app feels unfinished. Is that expected?

Some parts of it will, yes. Please consider it the price you pay when you’re not paying a price 🙂

We’re deliberately making the essential functionality dependable before we polish every corner. If something feels broken, unclear, or unnecessarily difficult, please tell us, and we’ll fix it as fast as one small team humanly can.